GolfManager Documentation

Welcome to GolfManager!

Simplify your golf team management with our powerful, easy-to-use platform. Whether you're organizing weekly tee times, managing player reservations, or creating balanced groups, GolfManager streamlines the entire process.

This guide will walk you through all the features available to you based on your role. Get ready to spend less time on logistics and more time on the course!

Quick Navigation
User Roles Navigation Teams Golfers Schedules Plan (Reservations) Exceptions Booking Lists Tee Times Mobile Scoring App Mapping a hole Account Management

User Roles

GolfManager uses a role-based access control system to determine what actions users can perform. There are two main user roles in the system:

Available Roles
Role Permissions & Features
Team Admin
  • Teams: Create, edit, and manage team settings
  • Golfers: Add, edit, delete, and manage golfer profiles
  • Schedules: Create, edit, delete schedules and manage tee times
  • Plan: Manage weekly reservations for all golfers
  • Exceptions: Set unavailable days for any golfer
  • Booking Lists: Generate and view booking lists
Member
  • View: See upcoming schedules and tee times you're part of
  • Manage Profile: Update your own information
  • Manage Participation: Set your availability in external teams
  • Weekly Schedule: Set which days of the week you typically play
  • Exceptions: Mark specific dates when you're unavailable
Note: The role you have determines which features are available to you in the navigation menu. Team Admins have full access to manage all aspects of their teams, while Members can only view and manage their own participation.

Teams

Teams are the core organizational units in GolfManager. Each team represents a group of golfers that play together.

Features
  • View Teams: See a list of all teams associated with your account.
  • Create Team: Add a new team by providing a name.
  • Edit Team: Modify the details of an existing team.
  • Delete Team: Remove a team from your account.
  • Change Team Settings: Modify the settings for a team, such as:
    • Golf ID format (e.g., GHIN)
    • Default interval minutes between tee times (5-15 minutes)
    • Default players per group (1-4 players)
    • Group balancing strategy for scheduling
Note: You must be a Team Admin to manage teams.

Golfers

Golfers are members of your teams who participate in golf events.

Features
  • View Golfers: See a list of all golfers associated with your teams.
  • Add Golfer: Add a new golfer by providing:
    • Name (required)
    • Golf ID (optional)
    • Email (optional)
    • Bookable status - determines if the golfer can be assigned as a booking group leader
  • Edit Golfer: Modify the details of an existing golfer.
  • Delete Golfer: Remove a golfer from your team.
  • Associate With User: Link a golfer profile to a user account to allow self-management.
Tip: Mark regular players as "Bookable" so they can be assigned as booking group leaders.

Schedules

Schedules represent planned golf events with specific dates, tee times, and player groups.

Features
  • View Schedules: See a list of all schedules for golf events.
  • Create Schedule: Add a new schedule by providing:
    • Name - descriptive title for the event
    • Date - when the golf event will take place
    • Players per group - how many golfers in each tee time (1-4)
    • Start time - first tee time of the day
    • Interval minutes - time between consecutive tee times (5-15 minutes)
    • Golfers - select which team members are participating
  • Edit Schedule: Modify the details of an existing schedule.
  • Delete Schedule: Remove a schedule from your account.
  • Auto-Selection: When selecting a date, the system will automatically select golfers based on their weekly reservations and exclude those with unavailable days.
  • Generate Booking List: Create a booking list to organize groups based on bookable golfers.
  • Edit Tee Times: Manually adjust the tee time for each group.
Tip: When creating a schedule for a specific day of the week, golfers with regular reservations for that day will be automatically selected.

Plan (Reservations)

The Plan section helps you manage weekly reservations for golfers, making it easier to schedule recurring events.

Features
  • View Reservations: See a list of all weekly reservations for golfers in a convenient table format.
  • Add Reservation: Add a new reservation by selecting:
    • Golfer - who is making the reservation
    • Day of week - which day they regularly play
  • Edit Reservation: Modify the details of an existing reservation.
  • Delete Reservation: Remove a reservation from your account.
  • Bulk Update: Use checkboxes to easily manage multiple reservations at once.
Note: Reservations are used to auto-populate golfer selections when creating schedules for specific days.

Exceptions (Unavailable Days)

Exceptions allow you to mark specific dates when golfers are not available to play.

Features
  • View Unavailable Days: See a list of all unavailable days for golfers.
  • Add Unavailable Day: Add a new unavailable day by selecting:
    • Golfer - who is unavailable
    • Date - specific day they cannot play
  • Delete Unavailable Day: Remove an unavailable day from your account.
Important: When creating a schedule, golfers with unavailable days will be automatically excluded from selection for that date.

Booking Lists

Booking lists organize golfers into groups for a schedule, with each group led by a bookable golfer.

Features
  • Generate Booking List: Create a booking list from a schedule, assigning bookable golfers as group leaders.
  • View Booking List: See a visually organized display of tee times and groups.
  • Color Coding: Different groups are displayed in different colors for easy identification.
Requirements: You must have at least one bookable golfer for each tee time to create a booking list.

Tee Times

Tee times represent specific time slots when groups of golfers begin their round.

Features
  • View Tee Times: See the list of tee times associated with a schedule.
  • Edit Tee Times: Manually adjust the time for each group.
  • Auto-Generation: Tee times are automatically generated based on:
    • Start time - when the first group begins
    • Interval minutes - spacing between groups
    • Number of golfers and players per group

Mobile Scoring App

Live scoring is done in the GolfEvolution mobile app (iOS/Android). The web site is used for team management, schedules, and viewing results.

Getting Started
  1. Install the app: Install GolfEvolution from TestFlight (iOS) or your team distribution channel (Android).
  2. Log In: Sign in with the same account you use on the website.
  3. Open your schedule: Find today's round and start scoring from your tee time.
  4. Enter Scores: Input scores hole by hole; the app works offline and syncs when online.
  5. View results: Leaderboards and scorecards are available in the app and on the website.
Web links: Scoring buttons on the website open the GolfEvolution mobile app via deep link when the app is installed.

Account Management

Manage your user account and settings within the GolfManager system.

Features
  • Login: Log in to your account using your credentials.
  • Logout: Log out of your account.
  • Register: Create a new account.
  • Manage External Teams: View and manage your participation in teams that others have created.
  • Change Password: Update your account password.
  • Update Profile: Modify your personal information.
Security Note: Keep your account credentials secure and avoid sharing your password.

Mapping a hole

The shapes you draw here are what golfers see on the phone. Work one hole at a time, and press Save Hole before you change holes. A hole change loads that hole from the server, so unsaved drawing on the hole you leave is gone. Dashed rings from neighboring holes are only a reference. Hover one to see which hole it belongs to, and change holes with the hole list.

The ? on the map's drawing bar opens this page in a new tab, so the hole you are drawing stays open. The same link sits in the tools drawer under the drawing tools. In Focus the top bar is hidden and the drawing bar, including ?, stays on the map.

Do the hole in this order

The same names are the chips under Workflow.

  1. Orient. Turn the satellite so the hole plays up the screen. The rotate buttons step 15°. The slider sets the bearing. The compass returns to north, 0°. Right-drag rotates too. That bearing is saved with the hole and is how the phone frames play.
  2. Tee. Draw the teeing ground as an area.
  3. Fairway. Draw the fairway as an area. That fill is the corridor golfers see.
  4. Hazards. Draw each bunker and each water as its own area. A red-staked lateral hazard is the Lateral Water type.
  5. Green. One green area. Front, center, and back are filled in when you save.
  6. Outline. Open this chip, then Suggest Hole Outline, or draw the ring yourself. One outline per hole. It frames the hole on the phone.
  7. OB. The outline comes first. Trace the boundary as a line, or draw it as an area.
  8. Enrich and Player. Optional shot zones, a play corridor, landing targets, and the blue player dot. Place the player before you crop the phone.
  9. Mobile view. The cyan rectangle is the picture on the phone. Confirm it.
  10. Save, then Publish when the course is ready for golfers.

Trees are an area. A cart path uses the line tool. The point tool is only for a Custom marker.

Let the photo draw the first draft

Capture Base freezes the satellite you are looking at. Zoom out to the whole hole first. Suggest surfaces then draws tee, fairway, green, bunker, water, lateral water, trees, and cart path from that photo. The outline and OB stay as they were.

Read the rows under On This Hole before you save. × on a row removes that shape. Undo suggestion puts the replaced shapes back. Those buttons are on the top bar, so leave Focus to reach Suggest surfaces. Capture Base is also on the side rail.

Draw water, a bunker, or any area
  1. The badge on the map should say Hole Features. Mobile Enrichment is for shot zones, corridors, and landing targets. If an area tool is refused, the status line tells you to switch back.
  2. Pick the type, for example Water.
  3. Choose the polygon tool, the pentagon, on the drawing bar. The curve icon is the line tool, for a cart path or for OB.
  4. Click each corner. The dot that follows the pointer is the cursor. Each click adds a corner to the ones already placed.
  5. After three corners, double-click, or click the first corner, to close the area. A click on the first corner before that leaves your points where they are.
  6. Press Save Hole.
One green, one outline. A second green or a second outline is refused and discarded. Select the one already on the hole and edit it. Clear Shape empties that row so you can draw it again. Delete Selected, or × on the row, removes it.
Move a shape, or pan the map

With a shape selected and no yellow corner, the pointer is a move cursor. Drag the shape to place it somewhere else. Drag a white corner to reshape it. Drag empty ground to pan. Scroll zooms. While you are drawing, a double-click closes the shape and an ordinary drag pans. Shift+drag is unused for zooming, so skip it. Ctrl+Z or Command+Z undoes the last move or other change on this hole.

What the handles mean
  • Move cursor on the shape. Drag to move the whole shape. A yellow corner means the next drag reshapes that corner. Click the shape once to clear the corner, then drag to move it.
  • White corner. Drag it to move that corner.
  • Yellow corner. The corner you are holding.
  • White dot on an edge, with a yellow ring. A plain click inserts a corner. No extra key.
Straighten a bad edge
  • A small nudge. Drag the corner.
  • Reshape span. Select the shape, then Reshape span. Click the two ends of the bad stretch. The shorter way between them is the part that moves. Drag that stretch, or click a replacement line from the first end to the second and press Enter. F switches to the long way around and clears the new line. Esc leaves the tool. While you are working on the map, that same press also closes an open tools drawer or leaves Focus.
  • Simplify. Use this when a photo suggestion has too many corners to drag. On an outline, the Outline chip shows Simplify Outline.
Keys, and the clicks that surprise people
Gesture What you get
Shift+click corners, then drag Those corners move together, on the shape you are already editing. Shift is for grouping corners.
Option (Alt) or Command+click Adds a bend only while Edit play line is active, under tee marking, and only when the click is close to that line. A plain click on a white edge dot still inserts a corner on any shape. On water, fairway, bunker, and green, Option and Command change nothing about the draw.
Enter Finishes an area that already has three corners, or a line that already has two points. Enter earlier drops the draft.
Esc Puts the pen down. Three or more corners are kept and the area is closed. One or two corners are dropped. Esc also cancels a hole-guide pin that is still waiting for the satellite click.
Delete With a shape selected and no yellow corner, Delete removes the whole shape, the same as Delete Selected. A yellow corner stays. Thin corners with Simplify, replace a stretch with Reshape span, or redraw. Prefer Delete. Backspace can leave the editor page. Inside a label box the key edits the text. Delete together with Command, Control, or Option is ignored.
Ctrl+Z or Command+Z Undoes the last move or other change on this hole. Inside a text field the shortcut undoes the text. Finish an unfinished polygon, line, or point with Esc before the shortcut restores the hole.
If the points disappear. Esc or Enter on a draft that still has fewer than three corners drops it. Changing holes loads the other hole, so save first. A second green or a second outline is discarded. Edit the one already there. A normal second click, away from the first corner, adds a point.
The phone crop

Open Mobile view. The cyan rectangle is the full-hole picture on the phone. The yellow handle pans it, the blue handles resize it, and the orange handle rotates it. The frame buttons turn it 15°, and the slider sets the bearing. Check the phone mock, press Confirm mobile view, then Save Hole.

A printed yardage book

The hole-guide picture is only for lining the satellite up. It is never published. Click a landmark on the guide, then the same spot on the satellite. Esc cancels a pin you have not placed yet.

Need Help?

If you have any questions or need further assistance, please contact our support team.